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SublyAI User Manual

Version 2.0

1. Security & Privacy

Your data is safe. SublyAI ensures you have full control over your files:

  • Local processing: Video files never leave your device; only the audio track is extracted.
  • Secure cloud: Extracted audio is temporarily stored in a secure cloud environment accessible only by you.
  • Immediate deletion: Once AI transcription is complete, the audio file is immediately deleted from the cloud.
  • No training: Your audio data and transcripts are never used to train AI models.

2. Registration & Login

2.1 Creating an Account

  • Email registration: Enter your email and password (minimum 6 characters). A confirmation email will be sent to activate your account.
  • Google registration: Click the "Google" button on the login screen. The account is created automatically without a password.
  • If an account already exists with that email, you will be notified and redirected to login.

2.2 Login

  • Email + password: Standard login.
  • Google OAuth: One-click login via Google.
  • After login, you are redirected to the Dashboard (or Admin panel if you have an admin role).
  • If your email is not confirmed, you can resend the confirmation email.

2.3 Password Reset

  • Click "Forgot password?" on the login screen.
  • Enter your email – if the account exists, you will receive a reset link.
  • The link is time-limited. After setting a new password, you will be redirected to login.

3. Dashboard

After login, the Dashboard is your home screen.

3.1 Overview

  • Statistics: Remaining minutes, number of projects in the last 30 days, total AI usage (in minutes).
  • Quick actions: New project, buy minutes, profile settings, full history.
  • Recent projects: Thumbnails of your 5 latest projects. Click to "revive" a project in the Studio with original settings.

3.2 Projects & History

  • View all your projects.
  • Each project can be reopened ("Revive") – you will be prompted to upload the original video; settings are preserved.

3.3 Minutes & Billing

  • View your current minute balance (in seconds/minutes).
  • Purchase history and usage logs linked to specific projects.

3.4 Settings & Support

  • Settings: User profile settings (coming soon).
  • Support: Contact form for questions and technical support.

4. Three-Step System

SublyAI is designed for speed. Most work is done in three steps:

  1. Import: Upload your video (drag-and-drop, file picker, or Telegram URL).
  2. AI Analysis: Automatic language detection and precise transcription.
  3. Export: One click to generate a video with burned-in subtitles.

5. Import & Video Editing

5.1 Video Upload

  • Formats: MP4, WebM, MOV, AVI, FLV, 3GP, MKV, OGV, TS.
  • Telegram URL: Paste a link from a public channel or group. The system detects videos and offers media selection.
  • Validation: Format, size (max 500 MB / 750 MB for dev), and duration (max 30 min / 60 min for dev) are checked before analysis. No minutes are deducted if validation fails.
  • UI: Progress indicator during upload. The editor is locked during analysis. The video loads into the player automatically when ready.

5.2 Trimming

  • Select a segment to keep (green) or remove (red).
  • Recommendation: Trim before AI processing to save time and minutes.
  • Drag handles for instant visual preview.

6. AI Tools

6.1 Language Detection & Transcription

  • Automatic language detection after upload.
  • Two-step AI processing: transcription (Deepgram – word-level accuracy) → refinement (Gemini – formatting and correction).
  • Word-level timestamping ensures precise timing – no manual time adjustment needed.
  • 20+ target languages supported.
  • A custom subtitle processor assembles subtitles according to readability rules.

6.2 Automatic Summary

  • After subtitle generation, the app creates an AI summary of the video content.

6.3 Profile Editor

  • Intelligent profiles automatically adjust subtitle appearance based on video aspect ratio.
  • 3 built-in profiles: Standard (16:9), Reels/TikTok (9:16), Square (1:1).
  • Auto-detected but manually switchable.

7. Subtitle Editor

The editor is organized into panels accessible from the floating toolbar.

7.1 Timeline

  • Visual display of all subtitles on a timeline.
  • Playhead (red line): Shows current video position.
  • Controls: Zoom in/out, play/pause.
  • Navigation: Click a subtitle in the list (left panel) to jump to its time. Use "Previous" / "Next" buttons to browse subtitles.
  • Split: Double-click a subtitle on the timeline to split it into two.
  • Delete: Cross button in the top-right corner of a segment.
  • Add: "+" button inserts a new subtitle at the current time.
  • No manual timing needed – Deepgram word-level timestamping ensures accurate synchronization. The subtitle processor assembles subtitles automatically.

7.2 Style Settings

  • Text: Font selection (Google Fonts), color (palette), brightness, size.
  • Background: Color, opacity, rounded corners.
  • Outline: Color and width.
  • Padding: Vertical and horizontal text spacing.
  • Position: X/Y offset. Advanced positioning available.
  • Reset: Reset text / background / position / all.
  • Real-time preview: Changes are instantly reflected in the player (canvas redraws the current frame only).

7.3 Watermark

  • Toggle watermark on/off.
  • Position: 9 presets (corners, edges, center).
  • Size: Percentage of video width.
  • Opacity & Margin.
  • Custom logo: Upload your own image or revert to the default SublyAI logo.
  • Brand protection: Watermark is forced visible when minutes are below 15.

7.4 Content Editing

  • Click a subtitle in the list (left panel) or directly on the video canvas to open the inline overlay editor.
  • The editor appears as a text input field positioned exactly where the subtitle sits on the video, matching its font, size, color, and background.
  • Auto-save: Changes are saved automatically 500 ms after you stop typing.
  • Enter (without Shift) saves and closes the editor. Escape closes without saving.
  • Video playback pauses automatically when editing and resumes when you close the editor.

7.5 Keyboard Shortcuts

  • Spacebar: Play / Pause
  • Arrow keys: Seek video

8. Export & Formats

8.1 Video with Subtitles (Hardcoded)

  • Subtitles are burned into the video image.
  • Formats: MP4, WebM, MOV.
  • Resolutions: 480p, 720p, 1080p, 1440p, 2160p.
  • Quality: Original, Low, Balanced, High.
  • Progress bar with percentage display during rendering.

8.2 Clean Video (No Subtitles)

  • Export video with watermark only, without subtitles.

8.3 Subtitle Files

  • SRT / VTT: Download external subtitle files.

8.4 Upload Own Subtitles

If you already have subtitle files (.srt / .vtt) from another source, you can upload them directly – no AI processing needed.

  • When to use: You have existing subtitles and only need styling, watermark, export, or burn-in.
  • Where: In the import step, click "Upload own subtitles (FREE)" and select your .srt or .vtt file.
  • What happens: The app skips AI transcription entirely. Your subtitles are loaded as-is into the editor.
  • What you can still do: Edit text, change style/position, add watermark, adjust timing, trim video.
  • Cost: Free – no minutes consumed.

9. Minutes & Pricing

9.1 What is Free

  • Uploading own subtitles (.srt / .vtt).
  • Styling, watermark, and video export.
  • Clean video export (without subtitles).

9.2 What Costs Minutes

  • Only AI subtitle generation and transcription.

9.3 Deduction

  • Minutes are deducted only when AI successfully generates subtitles for a video.

9.4 Buying Minutes

You can purchase additional minutes from the Minutes & Billing page in your dashboard.

9.5 Refunds & Claims

  • Minutes are deducted only for successfully generated subtitles.
  • If generation fails due to a server-side technical error, no minutes are deducted.
  • If minutes are deducted unfairly, contact us via the "Report Bug" link in the app footer.

10. Validation & Limits

  • Production limits: 30 minutes duration, 500 MB file size.
  • Development limits: 60 minutes, 750 MB.
  • External sources (Telegram): Supports videos from public channels and groups.
  • Validation: Input is validated immediately after upload. If the format or parameters do not meet requirements, the app notifies you before analysis. No minutes are deducted.

11. Support & Bug Reports

  • Use the "Report Bug" link in the app footer if you encounter an issue.
  • Describe the problem and optionally upload debug audio/video for analysis.
  • Use the same form to request a refund if minutes were deducted unfairly.
  • For general support, use the contact form at Dashboard → Support.